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Job Alert: Executive Assistant/Operations Excellence Advisor at Idmibok International (360 HSDC)

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  • Idmibok International (360 HSDC) is recruiting suitably qualified candidates to fill the position of:

     

    Executive Assistant/Operations Excellence Advisor

    • Job Type Full Time
    • Qualification BA/BSc/HND , MBA/MSc/MA
    • Experience 5 years
    • Location Abuja
    • Job Field NGO/Non-Profit&nbsp

    General Summary

    The Executive Assistant/Operations Excellence Advisor will  be responsible for managing the schedules and communications of the CEO. S/he is also responsible for fully and consistently integrating best practices into all our operations.

    Principal Duties and Responsibilities:

    • Managing the CEO’s calendar, including making appointments and prioritizing the most sensitive matters
    • Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and external parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
    • Act as a liaison and provide support to the Senior Management Team when the CEO is not in office, including scheduling meetings; drafting agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
    • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO.
    • Support the preparation of Standard Operating Procedures (SOPs) that will guide the day-to-day management of the organization.
    • Ensure the institutionalization of Scorecards and Key Performance Indicators (KPIs) for each department to enhance efficiency across the organization.
    • Coordinate with Project Managers on management improvement initiatives.
    • Assist in solution design and optimization.
    • Drive operational assessment program and conduct validation assessments as needed.
    • Other duties as assigned.

    Qualifications:

    • Bachelor’s Degree in Business Administration, Business Management, or other related fields with a minimum of 5 years’ relevant experience.
    • Master’s Degree in Business Administration, Business Management, or other related fields with a minimum of 3 years’ relevant experience.
    • Lean Six Sigma certification or any Operations Efficiency certifications preferred
    • Ability to rapidly identify issues and propose solutions, supported by strategic methods and driven by data.
    • Demonstrated aptitude for analytics, stakeholder management and executive presentations.
    • Thorough understanding of daily program operations.
    • Ability to engage and present to executive level leadership both internally and externally.
    • Ability to coach employees on issues of continuous improvement and operational excellence.
    • Excellent verbal and written communication skills.

    Method of Application

    Interested and qualified candidates should send their CV and Cover Letter to: [email protected] with the Job Title as the subject, E.g “Executive Assistant/Operations Excellence Advisor”.

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Method of Application

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